Rapid Construction Solutions is looking for a responsible Project Coordinator. The ideal candidate will be responsible for assisting the Project Managers in all aspects of managing projects. This role is ideal for someone who enjoys variety in the workday and excels at organization, customer service, and effective communication. The Project Assistant will work directly with the Project Management team by assisting them with all aspects of their day, including project setup, bidding, submittals, planning, coordinating, subcontractor selection, purchasing, and construction scheduling. The Project Assistant is passionate about supporting their internal and external customers in all areas.
Responsibilities
- Assist in setting up jobs, creating job folders, and completing construction plan reproduction and scanning.
- Maintain, monitor, and organize project records and documentation on incoming project opportunities. Create, organize, and distribute bid documents.
- Engage with subcontractor and supplier contacts on bid solicitations and project opportunities.
- Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing accurate and timely cost estimates.
- Support the permitting contractor in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes.
- Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subcontractors and suppliers.
- Coordinate travel arrangements, lodging, equipment and material deliveries for Superintendents and others.
- Perform additional tasks and responsibilities as needed by the business.
Skills
- Education or formal training in business administration is preferred; relevant work experience may be substituted.
- 2+ years of experience in an administrative support position.
- Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required.
- Proficient in Microsoft Office 365, including Excel, Word, and Outlook.
- Experience w Red Teams is beneficial but not required.
- Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines and be able to work in a fast-paced environment.
- Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors.
- High level of motivation, integrity, and commitment to team and customers.
- Strong work ethic with an unwavering commitment to quality and professional work.
Benefits
Health, Dental, Vision, PTO/VACATION, and Paid Holidays
